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Giving a person an AI allowance

An administrator gives a user a monthly personal token allowance in the AI Allowances section of the Overview screen. A person with an allowance spends only from their own allowance; when it runs out, they do not move to the organization's shared pool. People without an allowance use the organization's shared pool.

  • Administrator (permission to manage mailboxes)

How do you give a person an AI allowance?

The administrator gives a user a monthly personal token allowance in the AI Allowances section of the Overview screen. Who can do this: Administrator (permission to manage mailboxes). The person then spends only from their own allowance, and the counter in the sidebar shows them their own usage with the YOUR label. A person with an allowance spends only from their own allowance; when their allowance is exhausted, they do not switch to the organization's shared pool.

Steps

  1. Open Overview from the left menu and scroll down to the AI allowances section. Each person's row shows how many tokens they used this month 1.

  2. Enter the monthly token allowance in the box on the person's row 2, for example 300000.

  3. Click Save that appears in the row 3. Once saved, “Saved.” is shown briefly.

AI Shares: the area for each user's usage this month and personal token share
  1. 1The person's usage this month
  2. 2Personal allowance (token)
  3. 3Save share
  4. 4No share: shared pool
AI Shares, with demo data.
Result From now on, the person only spends from their own allowance, and the counter in the sidebar shows them their own usage labelled YOURS. People without an allowance have Organization pool on their row 4.
TipTo return the person to the shared pool, clear the number in the box and click Save. Entering 0 turns off the person's AI usage for this month.

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