Review the monthly usage report
The organization administrator selects a month on the Settings > Reports page. The report shows the total size of each storage area and its growth for that month, upload and download counts, bulk ZIP downloads, external sharing links and their opens, most downloaded documents, and most downloading persons. The number of documents whose retention period has expired is also displayed. The report can be downloaded as CSV. Details: department-based file areas.
- Administrator
- Permission to manage settings
How to review the monthly usage report?
The organisation administrator selects a month on the Settings > Reports page. Who can do it: Administrator; Permission to manage settings. The report counts operations from the first to the last day of the month according to Turkish time. The report can be downloaded as CSV. For rapidly growing areas, review the area quota or version limit.
Steps
Open the Settings page of SmartFiles in the DBLinx tenant panel (tenant.smart360.com.tr).
Click Reports in the left menu.
Select the month from the list next to the Usage report heading (last 12 months) 1.
Review sizes and growth area by area in the cards showing totals and the table.
Click Download CSV to save or share the report.
- 1Select one from the last 12 months
- 2Exports the report to Excel
- 3Total area and growth this month
| Permission | What it provides |
|---|---|
| Total storage | Area used across all versions and the amount added this month |
| Upload / Download | Number of transactions within the month; documents in the bulk ZIP are also shown |
| External sharing | Generated links and external logins |
| Active person | Number of people performing actions in SmartFiles within the month |
| Retention period expired | Expired documents and those expiring within 30 days |