Demo Purchase

Providing signed approval and downloading the signature record

If a signature chain approval is initiated, each approver writes their first and last name when approving. The entered name, approval time and SHA-256 hash of the approved version are recorded in the signature log; anyone who can view the file can download the record. Details: team collaboration.

  • User

How to provide a signed approval and download the signature record?

If chain signing is initiated, each approver writes their first and last name when approving. Who can do this: User. Signature record; it is a printable page containing the document name, version, the name written by each approver, time, IP address, and the SHA-256 hash of the document. The written name, approval time, and SHA-256 hash of the approved version are recorded in the signature record; anyone who can view the file downloads the record.

Steps

  1. Click Approve on your approval task.

  2. Enter your first and last name in the opening Signed confirmation window and click Sign and confirm.

  3. When the chain ends, view the signed chain on the Tasks tab 1 and the names written by approvers 2; download the record via Download Signature Record 3.

Tasks tab: signed approval chain: signatures and Download Signature Record button
  1. 1Chain signing initiated
  2. 2Name written by the approver
  3. 3Name, time, and document summary
With demo data.
"ResultThe signature record is a printable page containing the document name, version, name written by each approver, time, IP address, and the SHA-256 hash of the document.
"Note This record is SmartFiles’ electronic approval record; it is not a secure electronic signature under Law No. 5070 on Electronic Signature. A file producing the same SHA-256 hash is identical to the approved file.

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