Demo Purchase

Using the calendar

Opening your organisation's shared calendar in the mobile app in month view, selecting a day, and filtering dates belonging to yourself, your department, or the organisation.

  • Every user logged into the application

How to use the calendar?

Open your organisation’s shared calendar in the mobile app in month view, select days and filter dates belonging to yourself, your department or the organisation. Who can do this: Every user logged into the app. You see the dates day by day within the scope you selected. The calendar icon in the top bar shows the number of open items for today: your items, your department’s items and the organisation’s items, across all products.

The calendar displays dates across your organisation's Smart products in one place: dates added to a document in SmartFiles and reminders set in SmartMail both appear here.

Steps

  1. Tap the calendar icon in the top bar; or tap the menu in the top left (Storage areas) and select Calendar.

  2. Filter using the buttons above: All, Myself, My Department or Organisation. 1"

  3. Navigate between months using arrows in the month grid; a dot appears below days with dates. Today takes you back to today. 2"

  4. Tap a day; items for that day are listed below the grid. 3"

  5. Tapping the date of a SmartFiles document or folder opens it in the app. Items from other products open on their own pages; the Join button appears for meetings.

Calendar: filters, month grid and today's items
  1. 1Scope filter
  2. 2Month and navigation
  3. 3Item for the selected day
With demo data, Android.
Items for one day: document date, department date, and organisation meeting
  1. 1Tapping opens the document
  2. 2Organisation-wide, recurring meeting
With demo data, Android.
"Result You view the dates within the selected scope day by day.
"Number on the icon The calendar icon in the top bar shows the number of your open items for today: your own, your department's, and the organisation's items, across all products. Completed and cancelled items are not counted; numbers above 9 are displayed as 9+; if there are no items today, no number appears. If there is a delayed item, the number is in the warning colour. The number refreshes when the app opens, comes to the foreground, every five minutes, and when you add and complete a date.
"Info Delayed items are shown with a red ribbon and a Delayed label; priority items with an amber ribbon; completed items with strikethrough. The dot color follows this pattern.
"Tip The calendar shows the last 30 days and the coming year. For dates linked to documents you don't have access to, only the type is visible, details are hidden.

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