Demo Purchase

Share files as non-downloadable and watermarked (view-only)

When creating an external sharing link, if View only is selected, the recipient views the document in the browser without a SmartFiles account but cannot download or print it. Before opening the document, they enter their name and email; these details appear as a watermark on every page along with the date and time. Every view is logged in the activity history with who opened it. Available for PDF, image, and text files. Details: team collaboration.

  • User
  • Read permission in the area; external sharing enabled for the organisation

What does it mean to share a file as un-downloadable and watermarked (view-only)?

If Only viewing is selected when creating an external sharing link, the recipient sees the document in the browser without a SmartFiles account but cannot download or print it. Who can do this: User; Read permission in the Area; External sharing enabled in the organisation. When the recipient opens the link, they enter their name and email, and the document opens watermarked. Before opening the document, they enter their name and email; these details appear watermarked on every page along with the date and time.

Steps

  1. Select the PDF, image, or text file you wish to share; in the details panel, click External Share Link.

  2. Select the View Only (download disabled, watermarked with recipient's name) checkbox 1.

  3. Optionally select validity period, password, and how many times it can be opened 2.

  4. Click Create link 3 and copy and send the address.

View-only option in external sharing window
  1. 1Download disabled, watermarked viewing
  2. 2How many times it can be opened
  3. 3Copy and send the address
With demo data.
"Result When the recipient opens the link, they enter their name and email, and the document opens with a watermark. The number of views appears in the link list; you can cancel the link at any time.
"CautionView only disables easy download; it cannot prevent screenshots. This option is not visible in Word, Excel, and PowerPoint files; save and share these files as PDF.
"Tip Watermarks show who opened the document and when on every page; thus, the source of a document distributed via screenshot can be identified.

Related pages