Monitoring unusual activity alerts
After each operation, SmartFiles audits unusual activity: downloading 100 or more documents within 10 minutes by a person, deleting 50 or more items within 10 minutes, or creating an external share link between 22:00–06:00 Turkey time generates an alert. The alert does not stop the operation; the organisation administrator sees it on Settings > Reports page and marks it as viewed. Details: authorisation.
- Administrator
- Permission to manage settings
How to monitor unusual activity alerts?
SmartFiles checks for unusual activity after every action: a person downloading 100 or more documents in 10 minutes, deleting 50 or more items in 10 minutes, or creating an external sharing link between 22:00-06:00 Turkey time triggers an alert. Who can do this: Administrator; Manage settings permission.
Steps
Open the Settings page of SmartFiles in the DBLinx tenant panel (tenant.smart360.com.tr).
The number next to Reports in the left menu indicates the number of unseen warnings; click Reports.
Read who did what and when in the Security alerts section.
If necessary, speak with the person or review area permissions.
Click Seen on the warning you reviewed 2. For older warnings, check Show seen too.
- 1Also lists old alerts
- 2Closes the warning you reviewed
| Permission | What it provides |
|---|---|
| Bulk download | At least 100 documents in 10 minutes (including those in bulk ZIP) |
| Bulk delete | At least 50 deletions (sending to trash and permanent deletion) in 10 minutes |
| Off-hours external sharing | Creating external sharing links between 22:00-06:00 |