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Scan documents with phone camera

Capture and crop paper documents using your phone's camera, sharpen them, and upload them as a single PDF to the current folder.

  • User with Write permission in the area

How to scan documents with phone camera?

Capture and crop paper documents using your phone's camera, sharpen them, and upload them as a single PDF to the folder you are currently in. Who can do this: Users with write permission in the area. A single PDF file is created in the folder; pages appear in the order listed. If you close the scan before uploading, the captured pages are deleted; the app will ask for confirmation first.

Scanning is done on the phone: pages are cropped, sharpened, and merged into a single PDF, then uploaded like a normal file.

Steps

  1. Open the folder where the PDF will be uploaded.

  2. Tap the Scan Document button in the toolbar. On the first attempt, it requests camera permission.

  3. Show the document to the camera and tap the capture button. Each capture becomes one page; you can capture up to 30 pages in a single scan.

  4. Once scanning is complete, tap the Done button at the top. Pages are listed sequentially. 1"

  5. Tap the arrows to move a page up or down, and Delete to remove it. To add another page, use + Add Page.

  6. Tap Edit to crop a page or change its view: drag the corners to frame the document, select Colour, Grey or Black-and-white, and tap Apply. 2"

  7. The File name box comes pre-filled with today's date (e.g., 2026-09-26_Scan). Change it if desired.

  8. Tap Upload as PDF. 3 The PDF progresses in the same upload box as other uploads and appears in the folder once complete.

Document scanning: list of scanned pages and file name
  1. 1Page order: changed with arrows
  2. 2Cropping and view
  3. 3Upload as a single PDF
With demo data, Android.
Page editor: corner handles and view options
  1. 1View selection
  2. 2Apply change
With demo data, Android.
First page with black-and-white applied
  1. 1Black-and-white page
With demo data, Android.
"Result A single PDF file is created in the folder; pages are arranged in the order listed.
"TipPages are drawn in Grey by default: faded photos become clearer. For shadowed or poorly lit handwritten documents, Black-and-white gives more readable results. Editing is always done from the original photo; changing it repeatedly does not reduce quality.
"Info If a file with the same name exists in the same folder, the scan is added as a new version of that file. If AI is enabled in your organisation, SmartFiles reads the first 10 pages of the scanned PDF as images; summarisation and in-content search work with these pages.
"Warning If you close the scan before uploading, the captured pages are deleted; the app will ask for confirmation first.
"Tip If you don't see the Scan document button, you do not have write permission in this area.

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