Features
All features of SmartPM
SmartPM is project management software that brings projects, tasks, Gantt charts, team roles, and time tracking into a single dashboard. Below you will find every feature you can use today.
Feature groups
Projects
- Creating projects, description and colour
- Empty project or 3 ready templates: website, event, product launch
- Task templates: project-wide or organization-wide, with subcards and checklists
- Import from Trello, Asana, Jira, CSV or Excel
- Automation rules: assign on move to list, add label, set priority and due date
- Archiving and unarchiving
- Permanent deletion confirmed by typing the project name
- Progress percentage by project
Tasks
- Table and Kanban board: drag-and-drop cards and lists, scroll, zoom, filter
- Table view: sorting, grouping, column selection, in-cell editing, CSV export
- Bulk edit: update list, priority, assignee, label, due date, archive for selected cards together
- Dashboards homepage, starred dashboards
- Card colour or image cover, label strips and badges; checklists
- Quick editor and keyboard shortcuts
- Undo and redo with Ctrl/Cmd+Z
- Drag and drop files onto a card or list; becomes an image cover
- Move, copy, collapse and archive cards and lists
- Card watch; formatted description and comments
- Up to five levels of subtasks
- Coloured labels and filtering by label
- Saved filters: keyword, assignee, label, priority, due date; personal or shared
- Task history: who, when, what was done
- Status, priority, start date, due date, progress, estimated duration
- Custom fields: text, number, date, dropdown, checkbox
- Multiple assignees
- Milestone
- Recurring tasks: daily, business days, weekly, monthly, yearly
- Customer-visible option per task
- Search across projects, tasks, comments and file names
Gantt chart
- Drag to move and resize
- Four dependency types and business-day delay
- Advanced auto-scroll; move dependents together when dragging a task
- Critical path and slack
- Day, week, month scale
- Working days per project (e.g. including Saturday)
Teams and roles
- Administrator, member, viewer, and customer roles
- Assignees are selected from your DBLinx users
- Users who have not logged in yet are marked
- The last administrator of the project is preserved
Collaboration
- Changes appear on everyone's screen without page refresh
- Task comments and @-mentions
- Customer approval: approve or request changes, recorded with notes
- In-app notifications; email immediate, daily digest or off
- Reminder one day before due date
- Add files to tasks and projects via drag and drop
- All project files are in the Files tab
- Delete your own comments; administrators can delete any comment
- Task history entry
- Request form: customers or other teams fill it out without logging in; each request becomes a card in the selected list; assignment, labels, custom fields, notifications
Calendar
- Project calendar: tasks shown on their due dates
- Month and week views
- My Calendar: assigned tasks and reminders from other Smart products in one place
- Tasks automatically sync to the organisation’s DBLinx calendar
AI
- Right sidebar personal assistant: chat to open, move, assign cards; dashboards update instantly
- Step-by-step, timed, coloured task draft from Word, PDF or Excel document
- Describe the project and get plan suggestions
- Suggestion to split task into subtasks
- Project status summary and risks
- Suggestions require your approval; assistant acts only with your permissions
- Monthly usage limit per organisation and person
Reports
- Project progress and number of overdue tasks
- Overdue list with number of days late
- Workload per person: open, overdue, completing this week
- Workload and capacity: person × week, comparing estimated duration with weekly capacity
- Project status update: On Track, At Risk or Delayed with short note; AI draft, notify team, history and dashboard badge
- Portfolio: status, progress, overdue items, next milestone and budget usage for all projects in one table; upcoming milestones, CSV export
- Time summary by project and person
- Each section exports as CSV
Time tracking
- Single counter per person
- Manual time entry
- Weekly timesheet
- Project budget, hourly rates, expenses, billable time
- CSV export
Security and infrastructure
- Single sign-on with DBLinx account
- Separate database for each organization
- Signing in on one device does not log out the other
- Light and dark panel themes
- Audit log: who changed what, where, and when; filter by person, project, type, and date; CSV; visible to company administrators and project managers
What are the limits and counts for SmartPM?
Limits such as how many rules, fields, or forms you can open in a project, and file size; values are taken directly from the product itself.
| Subject | Value |
|---|---|
| Dependency types | 4 (finish-start, start-start, finish-finish, start-finish) |
| Sub-task depth | Up to 5 levels |
| Automation rule | Max 50 per project; max 3 actions per rule |
| Custom field | Max 30 per project |
| Saved filter | Max 30 per project |
| Request form | Max 20 per project |
| File attachment size | Max 250 MB per file (50 MB for customer role) |
| Import | Trello, Asana, Jira, CSV, Excel; up to 3,000 cards at once |
| Undo | Last 50 changes per person and project |
| Audit log retention | 400 days |
| Project Roles | Administrator, member, viewer, customer |
| Usage | Web browser; login with DBLinx account |
Which features benefit your team?
Let us plan the setup suitable for your organization.