# Features: Project, Task, Gantt and Team | SmartPM SmartPM features: tasks and subtasks, kanban, dependent Gantt chart, critical path, project roles, customer access and time tracking. # All SmartPM features SmartPM is project management software that brings projects, tasks, Gantt charts, team roles, and time tracking into a single dashboard. Below you will find every feature you can use today. ## Feature groups ### Projects - Creating projects, description and colour - Empty project or 3 ready templates: website, event, product launch - Task templates: project-wide or organization-wide, with subcards and checklists - Import from Trello, Asana, Jira, CSV or Excel - Automation rules: assign on move to list, add label, set priority and due date - Archiving and unarchiving - Permanent deletion confirmed by typing the project name - Progress percentage by project ### Tasks - Table and Kanban board: drag-and-drop cards and lists, scroll, zoom, filter - Table view: sorting, grouping, column selection, in-cell editing, CSV export - Bulk edit: update list, priority, assignee, label, due date, archive for selected cards together - Dashboards homepage, starred dashboards - Card colour or image cover, label strips and badges; checklists - Quick editor and keyboard shortcuts - Undo and redo with Ctrl/Cmd+Z - Drag and drop files onto a card or list; becomes an image cover - Move, copy, collapse and archive cards and lists - Card watch; formatted description and comments - Up to five levels of subtasks - Coloured labels and filtering by label - Saved filters: keyword, assignee, label, priority, due date; personal or shared - Task history: who, when, what was done - Status, priority, start date, due date, progress, estimated duration - Custom fields: text, number, date, dropdown, checkbox - Multiple assignees - Milestone - Recurring tasks: daily, business days, weekly, monthly, yearly - Customer-visible option per task - Search across projects, tasks, comments and file names ### Gantt chart - Drag to move and resize - Four dependency types and business-day delay - Advanced auto-scroll; move dependents together when dragging a task - Critical path and slack - Day, week, month scale - Working days per project (e.g. including Saturday) ### Teams and roles - Administrator, member, viewer, and customer roles - Assignees are selected from your DBLinx users - Users who have not logged in yet are marked - The last administrator of the project is preserved ### Collaboration - Changes appear on everyone's screen without page refresh - Task comments and @-mentions - Customer approval: approve or request changes, recorded with notes - In-app notifications; email immediate, daily digest or off - Reminder one day before due date - Add files to tasks and projects via drag and drop - All project files are in the Files tab - Delete your own comments; administrators can delete any comment - Task history entry - Request form: customers or other teams fill it out without logging in; each request becomes a card in the selected list; assignment, labels, custom fields, notifications ### Calendar - Project calendar: tasks shown on their due dates - Month and week views - My Calendar: assigned tasks and reminders from other Smart products in one place - Tasks automatically sync to the organisation’s DBLinx calendar ### AI - Right sidebar personal assistant: chat to open, move, assign cards; dashboards update instantly - Step-by-step, timed, coloured task draft from Word, PDF or Excel document - Describe the project and get plan suggestions - Suggestion to split task into subtasks - Project status summary and risks - Suggestions require your approval; assistant acts only with your permissions - Monthly usage limit per organisation and person ### Reports - Project progress and number of overdue tasks - Overdue list with number of days late - Workload per person: open, overdue, completing this week - Workload and capacity: person × week, comparing estimated duration with weekly capacity - Project status update: On Track, At Risk or Delayed with short note; AI draft, notify team, history and dashboard badge - Portfolio: status, progress, overdue items, next milestone and budget usage for all projects in one table; upcoming milestones, CSV export - Time summary by project and person - Each section exports as CSV ### Time tracking - Single counter per person - Manual time entry - Weekly timesheet - Project budget, hourly rates, expenses, billable time - CSV export ### Security and infrastructure - Single sign-on with DBLinx account - Separate database for each organization - Signing in on one device does not log out the other - Light and dark panel themes - Audit log: who changed what, where, and when; filter by person, project, type, and date; CSV; visible to company administrators and project managers ## What are the limits and counts for SmartPM? Limits such as how many rules, fields, or forms you can open in a project, and file size; values are taken directly from the product itself. SmartPM limits and counts (as of October 2026) | Topic | Value | | Dependency types | 4 (finish-start, start-start, finish-finish, start-finish) | | Subtask depth | Up to 5 levels | | Automation rule | Up to 50 per project; up to 3 actions per rule | | Custom field | Up to 30 per project | | Saved filter | Up to 30 per project | | Request form | Up to 20 per project | | File attachment size | Up to 250 MB per file (50 MB for customer role) | | Import | Trello, Asana, Jira, CSV, Excel; up to 3,000 cards at once | | Undo | Last 50 changes per person and project | | Audit log retention | 400 days | | Project roles | Administrator, member, viewer, customer | | Usage | Web browser; sign-in with DBLinx account | ## Which features benefit your team? Let us plan the setup suitable for your organization.