# Mailbox Permissions and Audit Log | SmartMail > Add a mailbox, assign nine permissions, and manage the blacklist and audit log on one screen. See who can do what in which mailbox at all times. Source page: https://dblinx.net/en/smartmail/yonetim --- Administration # Mailbox permissions and audit log Mailboxes, nine permissions, sending rules, and audit log on a single screen. [Buy ](https://app.dblinx.net/satin-al?urun=smartmail)[Try the demo](https://mail.dblinx.net/demo/) Administration · Overview Mailboxes ## New mailbox: address and name are sufficient The password is generated and stored encrypted; the mailbox appears in the list at that moment. - Link type and status in a single list - Deactivation is reversible Administration · Mailboxes Permissions ## Nine permissions per person and mailbox For each user, the nine permissions in each mailbox are independent of one another. - Deletion and quarantine off in new assignment - Access through the department - All in a single matrix Favourites**Selin Kara**muhasebe@ shared mailbox Mailbox permissions9 View Writing Deletion Labelling Quarantine Refresh analysis Mail chat Note Highlighting Finance department · accesses the mailbox as a department Assignment ## Gaps appear as warnings Users who have access but have never signed in to the system are also flagged. - Drag-and-drop or click to assign - Works with touch screen and keyboard Administration · Assignment board Sender rules ## Permanent decision for recurring sender Always safe or always quarantine for an address or domain. Administration · Sender rules Audit log ## Every action with person, time and IP Actions performed by the AI itself appear as “System”. - Opening mailbox, granting access, changing settings - Sending for approval and decisions Administration · Audit log ## The rest of the administration ### Signatures The signature is tied to the mailbox, not the person; emails sent on behalf of the organization are the same for everyone. ### Distribution lists Recipient groups named such as “Tender Committee”. ### Settings Quarantine confidence threshold, trash retention period and company-wide preferences. ### Storage distribution How much space each mailbox takes up is shown in the overview. ### AI share The monthly allowance is visible on the dashboard; a separate share can be assigned to each person. [ ### Domains Multiple domains; one is primary and is selected when the mailbox is opened. ](alan-adi-dns.html) How to do it ## Step by step ### Managing mailbox permissions per person - Open Assignments from the left-hand menu and click Permissions on the person's card. A table opens below the card: rows are the person's mailboxes, columns are permissions. - Click the checkbox at the intersection of the mailbox and permission you want to change. The change is saved immediately; you do not need to save separately. - To completely remove a person's access to a mailbox, click the × at the end of the row. [The entire document ](/en/smartmail/belgeler/yonetici/kutu-izinlerini-duzenleme) ### Reviewing the audit log - Open Audit log from the left-hand menu. The most recent actions are at the top. - To see only organization-wide rule and permission changes, click Policy changes; for operations affecting many emails at once, click Bulk operations. To return to all, select All events. - Read the name of the operation, the person who performed it, and the date in the row. For bulk operations, it also states how many emails were affected. - For older records, click Older records at the end of the list. [The entire document ](/en/smartmail/belgeler/yonetici/denetim-kaydi) Guides ## Read the subject in depth [ ### What should a corporate email signature look like? A corporate email signature should be short, legible and consistent across every mailbox ](/en/smartmail/rehberler/kurumsal-eposta-imzasi) ## FAQs Can read-only permission be given to a person? Yes. For each person, nine permissions are enabled or disabled separately in each mailbox: viewing, writing and sending, deleting, labelling, quarantine, AI re-interpretation, AI chat, adding notes, flagging. Delete and quarantine permissions come disabled on new assignment. Can you see afterwards who did what? Yes, from two places. The per-email activity log shows who read, labelled, added a note to and replied to it and when. The audit log on the admin side, on the other hand, records operations such as opening a mailbox, granting access, changing settings and sending for approval with the actor, time and IP address. Approval decisions are also written to the request's history with their date and time. [All questions ](sss.html) Continue ## Other sides of SmartMail [ ### Shared mailboxes Manage shared mailboxes as a team ](paylasimli-kutu.html)[ ### Security SPF, DKIM, DMARC and quarantine ](guvenlik.html)[ ### Send control Approval for mail sent on behalf of the organization ](gonderim-denetimi.html)[ ### AI Summary, attachment analysis, classification ](yapay-zeka.html)[ ### Team collaboration Internal note, mention, conversation thread ](ekip-calismasi.html)[ ### Documents Every task step by step, with screenshots. ](/en/smartmail/belgeler/) ## Let's plan SmartMail for your organization Select the number of mailboxes and start now. Migration and analysis of your old emails are free during the initial setup. [Buy ](https://app.dblinx.net/satin-al?urun=smartmail)[Try the demo](https://mail.dblinx.net/demo/) - Nine permissions per mailbox - Reasoned analysis in every email - Same rules on web and mobile