# Giving a person an AI allowance | SmartMail Documentation

> Step by step for administrators: a user is given a monthly personal token allowance, so a single person cannot consume the organization's entire AI allowance.

Source page: https://dblinx.net/en/smartmail/belgeler/yonetici/yapay-zeka-kisi-payi

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# Giving a person an AI allowance

An administrator gives a user a monthly personal token allowance in the **AI Allowances** section of the **Overview** screen. A person with an allowance spends only from their own allowance; when it runs out, they do not move to the organization's shared pool. People without an allowance use the organization's shared pool.

- Administrator (permission to manage mailboxes)

## How do you give a person an AI allowance?

The administrator gives a user a monthly personal token allowance in the AI Allowances section of the Overview screen. Who can do this: Administrator (permission to manage mailboxes). The person then spends only from their own allowance, and the counter in the sidebar shows them their own usage with the YOUR label. A person with an allowance spends only from their own allowance; when their allowance is exhausted, they do not switch to the organization's shared pool.

## Steps

Open **Overview** from the left menu and scroll down to the **AI allowances** section. Each person's row shows how many tokens they used this month 1.

Enter the monthly token allowance in the box on the person's row 2, for example 300000.

Click **Save** that appears in the row 3. Once saved, “Saved.” is shown briefly.

- 1The person's usage this month

- 2Personal allowance (token)

- 3Save share

- 4No share: shared pool

AI Shares, with demo data.

**Result** From now on, the person only spends from their own allowance, and the counter in the sidebar shows them their own usage labelled **YOURS**. People without an allowance have **Organization pool** on their row 4.

**Tip**To return the person to the shared pool, clear the number in the box and click **Save**. Entering 0 turns off the person's AI usage for this month.

## Related pages

- [What happens when the AI allowance is used up](/en/smartmail/belgeler/yonetici/yapay-zeka-hakki-dolunca)

- [Monitoring the organization's status in the overview](/en/smartmail/belgeler/yonetici/genel-bakis)

- [Reading the AI usage counter](/en/smartmail/belgeler/kullanici/yapay-zeka-sayaci)

- [AI features](/en/smartmail/yapay-zeka)