# Submit the email for approval | SmartMail Documentation

> Step-by-step for users: the mail is submitted for approval by one or more people before sending; it is automatically sent once approved.

Source page: https://dblinx.net/en/smartmail/belgeler/kullanici/onaya-gonderme

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# Submit the email for approval

With **Send for approval** in the send preview, the user submits the email for approval by one or more teammates before sending. Once an approver approves, the email is sent automatically; if they request a revision, the sender edits the email and submits it again. Details of the flow [send review](/en/smartmail/gonderim-denetimi) is explained on the page.

- User with write permission in the mailbox

## How to submit the email for approval?

The user submits the email for approval by one or more teammates before sending it using Send for approval in the send preview. Who can do this: A user with write permission in the mailbox. An "Email sent for approval." notification appears and a notification is sent to the approvers. When an approver approves, the email is sent automatically; if they request a revision, the sender edits the email and submits it again.

## Submitting for approval

Write the email, click **Preview and Send**, then **Send with approval**.

Select one or more people from the **Select approvers** list 1.

If you selected multiple people, select **All must approve (AND)** or **One is enough (OR)** 2. The line below summarises when the email will be sent.

Click **Send for approval** 3.

- 1Select approvers

- 2All or one

- 3Submits for approval

Approver selection, with demo data.

## Tracking approval status

Open **Pending approvals** on the left and switch to the **Sent by me** tab 1.

Click the request 2. On the right, the status (**Awaiting approval**, **Revision requested**, **Sent**, **Rejected**) and **History** showing who decided and when are displayed.

If a revision is requested, click **Edit**, correct the subject and body, and select **Send for approval again**. To withdraw the request, click **Cancel** 3.

- 1Emails you sent for approval

- 2Status and history

- 3Withdraws the request

Sent tab, with demo data.

**Result** The notification "Mail sent for approval." appears and approvers receive a notification. The approved mail is sent automatically; the decision reaches you as a notification.

**Note** A person who has never signed in to the system is marked separately in the list; they can be selected, but must sign in first to make a decision. Attachments remain the same during editing; large file links cannot be used in emails submitted for approval.

## Related pages

- [Approve or request revisions to submitted email](/en/smartmail/belgeler/kullanici/onay-verme)

- [Previewing the email before sending](/en/smartmail/belgeler/kullanici/gondermeden-once-onizleme)

- [The email I sent for approval is not in the list](/en/smartmail/belgeler/sorun-giderme/onaya-gonderdigim-mail-gorunmuyor)