# Approve or request revisions to submitted email

> Step by step for approvers: the email submitted for approval is read; it is approved and sent, revision is requested with a reason, or it is rejected.

Source page: https://dblinx.net/en/smartmail/belgeler/kullanici/onay-verme

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# Approve or request revisions to submitted email

The approver reads the email submitted to them, along with its attachments, in the **Pending approvals** list and decides: **Approve** sends the email, **Request revision** tells the sender what needs to change, **Reject** closes the request. Each decision is written to the request history along with who made it.

- The user selected as approver

## How to approve an email submitted for your approval or request a revision?

The approver reads the email presented to them in the Pending Approvals list together with its attachments and decides: Approve sends the email, Request revision tells the sender what needs to change, Reject closes the request. Who can do this: The user selected as approver. The email you approve is sent; if there are multiple approvers, it is sent once the required approvals are complete and the number of people who approved is shown on the screen.

## Steps

Open **Pending approvals** on the left; the **Awaiting my approval** tab is selected by default 1.

Click a request in the list 2. The email text, recipients and attachments appear on the right; you can open attachments with **Preview** or **Download**.

If the email is appropriate, click **Approve** 3.

If changes are needed, click **Request revision** 4, enter your request in the **What should change?** field and select **Send revision request**. To not send the email at all, click **Reject**; you can optionally enter a brief reason.

- 1Items awaiting your approval

- 2Select the request

- 3Approves and sends

- 4Requires change

Pending approvals, with demo data.

**Result** The mail you approve is sent; if there are multiple approvers, it is sent once the required approvals are complete, and the screen shows how many people approved. Your decision is sent to the sender as a notification.

**If attachments cannot be read at that moment**If the email's attachments cannot be read due to a temporary issue at the moment you approve, the email is not sent and the request is not lost: it returns to those awaiting approval, with the reason shown on the request. You just need to click **Approve** again shortly.

**Tip**When the sender resubmits the email after revision, the request appears in your list again; the previous and final versions of the email are shown side by side.

## Related pages

- [Submit the email for approval](/en/smartmail/belgeler/kullanici/onaya-gonderme)

- [Using notifications](/en/smartmail/belgeler/kullanici/bildirimler)

- [Send review and approval flow](/en/smartmail/gonderim-denetimi)