# Leaving a team note on an email | SmartMail Documentation

> Users can add a note to an email, sender, or organization. The note stays hidden from the recipient and is visible only to teammates who can view the mailbox.

Source page: https://dblinx.net/en/smartmail/belgeler/kullanici/ekip-notu

---

# Leaving a team note on an email

From the **Notes** tab in the side panel, the user leaves an internal team note on the email. The note is not sent to the other party; anyone who can see the same mailbox can see it. A note can be attached only to this email, to the sender or to the sender's organization; person and organization notes also appear on later emails from that contact. Teamwork [team collaboration](/en/smartmail/ekip-calismasi) is explained on the page.

- User with note permission in the mailbox

## How do I leave a team note on an email?

The user leaves an internal team note on the email from the Notes tab in the side panel. Who can do this: a user with note permission on the mailbox. The note is added to the list with the author's name and time; the number next to the tab increases. The note is not sent to the other party; everyone who can see the same mailbox sees it. The note can be linked only to this email, to the sender or to the sender's organization; person and organization notes also appear on subsequent emails from that contact.

## Steps

Open the email and click the **Notes** tab on the far right.

Select the note's scope 1: **This email**, **This person** or **This organization**.

Write your note 2 and click **Save** 3.

- 1Note scope

- 2Write your note

- 3Saves the note

The Notes tab, with demo data.

**Result** The note is added to the list with the author's name and time; the number next to the tab increases. You can remove your own note with **Delete note**.

## Mentioning with @ in a note

If you start typing a teammate's name with @ while writing a note, suggestions appear from the people who can see this box. When you select someone, their name is added to the text, and when you save the note, that person receives a notification - also [your highlighting](/en/smartmail/belgeler/kullanici/dikkat-cekme) is not needed.

- 1Suggestions

Teammate suggestions with @ while writing a note.

**Tip**If you want a teammate to look at this email, you can quickly do so without writing a note [you can highlight](/en/smartmail/belgeler/kullanici/dikkat-cekme) also; both methods send the same notification, the difference being whether the note is stored permanently.

## Related pages

- [To draw a teammate's attention](/en/smartmail/belgeler/kullanici/dikkat-cekme)

- [View mail history](/en/smartmail/belgeler/kullanici/mail-gecmisi)